SGA Travel Reimbursement 2007-08 Requests Please fill out this SPHTM SGA Travel Request Form and follow the submission instructions. This year SGA will provide $400 to students for travel. Special arrangements may be made for students who are traveling outside of the country or who are presenting original research. Please contact Mike Brown at mbrown@tulane.edu as early as possible to discuss these arrangements. It is advised that all students apply for reimbursement as early as possible. Save your receipts!!! When you are on your trip, please be sure to save all of your receipts (food, hotel, transportation). When you are on your trip, please be sure to save all of your receipts (food, hotel, transportation). Whenever possible, you should secure itemized receipts. When you return, tape all of your original receipts to pieces of 8.5 x 11 paper in date order and make a copy for your records. You will also have to fill out the following form. Sharing a hotel If you share a hotel room with other people, please get together with each person in the room and determine how much each spent on the hotel (Note: in-room movies will not be reimbursed). Write each person’s name on the bottom of the receipt with the amount that person spent next to it. Make copies for each person in the group to include in their receipts. Important: The hotel receipt must show a $0 balance or some other notation stating that the bill was paid in full. Air travel **If you travel by air, you must save a receipt showing the cost of the flight as well as your boarding pass to confirm that you actually took the flight. http://www.studentprograms.tulane.edu/pdfs/Travel.pdf Leave the sections with organization, account/natural account blank and amount to be reimbursed blank. Additional funding sources If you have received money from another source, SGA will only reimburse you up to cost of your trip. That is, if you were promised $400 from SGA and given $200 by your department and your trip cost $500, you will only get $300 from SGA. As such, you must provide documentation re: any payment received from another source when you submit your reimbursement paperwork to SGA. Moreover, be sure to fully document all funding sources on your application. Final steps Once you have completed your reimbursement forms, contact Mike Brown and to discuss any questions you might have about the process and to hand over the information. For the SGA portion of the request, please fill out the SGA travel request form. The link is found on the SGA website. This form should be sent back to Mike Brown via email at mbrown@tulane.edu before you travel. SGA Policy: Requests must be submitted prior to travel. Any request received after you have traveled will not be honored under any circumstances. GAPSA Funding for Capital Projects or Events Go to http://www.tulane.edu/~gapsa/finance/ and follow the links to the type of funding you are seeking. Fill out the form with as much detail as possible. When you have finished the form, you will be given a confirmation number. Be sure to keep this number. You will be able to log into the site to check the status of your application by using the confirmation number and your tulane.edu email address. You must present the request to the GAPSA Finance Committee prior to the event. If your request is approved by Finance, you will be asked to present your request to the GAPSA Assembly meeting. See the GAPSA website for additional information on the application process and the dates of upcoming meetings. You must present the request to the GAPSA Finance Committee prior to the event. If your request is approved by Finance, you will be asked to present your request to the GAPSA Assembly meeting. See http://www.tulane.edu/~gapsa/finance/faq.html for additional information on the application process and the dates of upcoming meetings. | 
