The 2009 Annual South Central Public Health Alumni Society Meeting

The 2009 annual alumni meeting will be held in Tupelo, Mississippi, May 3 - 6,
in conjunction with the South Central Public Health Leadership Institute's
final session. Hope to see you in Tupelo!

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SCPHLI Alumni Society Officers

ARTICLE I

Name, Purpose and Functions

Section 1. Name

The name of this association shall be the South Central Public Health Leadership Institute Alumni Society herein after referred to as SCPHLI-AS.

Section 2. Purpose

The SCPHLI-AS is a professional organization for graduates of the SCPHLI that serve to further enhance leadership in Public Health and encourages the recognition of Public Health challenges and their solutions. SCPHLI-AS does not discriminate on the basis of age, color, creed, disability, lifestyle, nationality, race, religion, gender, health status, or sexual orientation in their membership and activities.

Section 3. Functions

The functions of SCPHLI-AS shall be t

1. propose and influence legislation, governmental programs, and state and national Public Health policy;

2. represent Public Health and serve as spokespersons with professional and community groups and the public;

3. stimulate and promote research in Public Health and disseminates research findings;

4. maintain communication with members through official publications or other means;

5. assume an active role in Public Health advocacy;

6. build on the strengths within Public Health ;

7. strengthen leadership capacity in Public Health;

8. facilitate the identification and development of new leadership;

9. enhance the ability of its members to exert leadership;

10. assure continuation of the Public Health Institute.

ARTICLE II

Membership

Section 1. Membership

Members of the SCPHLI-AS shall be those persons accepted in accordance with qualification and other requirements described in these bylaws. Members shall support its purposes.

Section 2. Qualifications

A member is one who has attended SCPHLI.

Section 3. Dues

Dues will be required for membership. The amount will be set by vote of general membership.

ARTICLE III

Executive Committee

Section 1. Governance

The Executive Committee shall be the governing body of SCPHLI-AS.

Section 2. Composition

The Executive Committee shall consist of Chair, Secretary, Treasurer and one representative from each state.

Section 3. Authority

The Executive Committee shall have delegated authority from the Alumni Society membership to act on behalf of the membership between meetings and to perform other duties and exercise additional posers as defined in these bylaws.

Section 4. Accountability

The Executive Committee shall report and be accountable to the Alumni Society membership.

Section 5. Responsibilities

The Executive Committee shall:

1. exercise fiduciary duties consistent with applicable provisions of law;

2. implement policies;

3. establish policies and procedures for the transaction of business, financial management, coordination of activities, appointments and vacancies, and all related association activities;

4. establish standing task groups;

5. maintain relationship and collaboration with the SCPHLI.

Section 6. Terms of Office

1. Officers shall be elected at annual meeting and assume official duties at end of annual meeting.

2. Officers shall be elected for a one year term except Treasurer who shall serve for two (2) years.

Section 7. Officer Qualifications

To be eligible to serve on the Executive Committee a person shall hold current membership in SCPHLI-AS.

Section 8. Officer Vacancy

In the event of officer vacancy:

The Executive Committee shall fill the vacancy by appointment for the unexpired term.

Section 9. Duties of Officers

1. Chair: Coordinates overall activities of SCPHLI Alumni society. Sets and chairs conference calls. Communicates with executive committee on a regular basis. With other officers, provides guidance to state representatives and task group chairs.

2. Treasurer: Prioritizes fiscal needs and resources with the funding task group. Maintains a bank account for SCPHLI-AS business. Mails invoices for dues. Mails membership cards to active members.

3. Secretary: Takes and distributes minutes of all Executive Committee meetings and calls. Maintains a member database. Distributes relevant information and event notices to state representatives.

4. State Representatives: One representatives from each state will serve on the executive committee to facilitate communication within the SCPHLI Alumni Society Representatives will distribute information to state members, coordinate conference calls hosted by the state, and serve as point person within the public health agency for SCPHLI Alumni business.

Section 10. Meetings

1. Meetings shall be held at such time and place as shall be determined by the Executive Committee. Special meetings may be called by the Chair.

2. Business which requires immediate action by the Executive Committee may be conducted by mail, telephone or other means. Such action shall be subject to ratification at the next regular meeting.

Section 11. Quorum

A majority of the Executive Committee shall constitute a quorum at any meeting of this Executive Committee. A quorum shall be required for the transaction of business.

ARTICLE IV

Standing Task Groups

Section 1. Definition

There shall be Standing Task Groups as follows:

Funding, Conference Planning, Communications, Organizational Structure, Advocacy.

Section 2. Task Group Appointments and Composition

1. Each standing group shall be composed of at least one member from each state, one of which is the chair. The chair shall be appointed by the Executive Committee.

2. The SCPHLI-AS Treasurer shall serve as a member of the Group on Funding.

Section 3. Accountability

The standing groups shall be accountable to the membership and shall report to the Executive Committee.

Section 4. Quorum

a majority of group members shall constitute a quorum.

Section 5. Terms of Office

a Members of standing task groups shall serve at least a one year term and shall serve until their successors are appointed.

Section 6. Responsibilities

1. The Task Group on Organizational Structure shall

   1. Develop the bylaws

2. The Task Group on funding shall:

   1. Prepare a proposed annual budget for the executive committee

   2. Develop dues structure

   3. Initiate a resource development plan

3. The Task Group on Advocacy shall:

   1. Recommend a health policy program to the executive committee;

   2. Implement the health policy program adopted by the Executive Committee;

   3. Monitor trends and developments in legislative and governmental areas as they relate to local, state, or national public health policy.

4. The Task Group on Communication shall:

   1. Construct a website;

   2. Develop and distribute a newsletter;

   3. Notify members of leadership satellite conferences.

5. The Task Group on Conference Planning shall:

   1. Plan alumni conferences;

   2. Obtain Executive Committee approval of the plan;

   3. Distribute conference information to members.

ARTICLE V

Nominations and Elections

Section 1. Nominations

1. Candidates for Executive Committee and standing Task Groups may be self-nominated.

Section 2. Elections

1. Ballots shall be sent to members prior to the election.

2. Members in good standing are eligible to vote.

3. Members may vote for any write-in candidate.

4. A plurality vote shall constitute an election. In case of a tie, the choice shall be by lot.

5. Installation of officers shall be held at annual meeting.

6. Terms of office shall begin at the end of annual meeting.

ARTICLE VI

Amendments to Bylaws

Section 1. Amendments With Notice

1. Amendments shall be submitted to the Executive Committee.

2. The amendments shall be communicated to the membership before approval.

ARTICLE VII

Parliamentary Authority

Robert’s Rules of Order Newly Revised governs the Society in all parliamentary situations that are not either provided for in the law, charter, bylaws, or adopted rules of the organization.

DRAFT 112597

APPROVED 120197

AMENDED ----------